GP Surveyors team of specialist experts have prepared this quick guide to help you and your practice fill in your CMR1 form accurately and avoid any potentially costly errors.
What is a CMR1 form?
A CMR1 form is issued to practices by the NHS/CCG to begin the rent review process. The CMR1 form is sent in an Excel spreadsheet format and is used by the District Valuer and NHS England to determine the space that qualifies for NHS rent reimbursement within the practice.
When will you receive your CMR1 Form?
Your practice should receive your form before your triennial review date. However, we’d recommend that you seize the initiative and request a copy of the forms, from your NHS/CCG 1-2 months prior to your review date, in order to pre-empt possible delays.
Filling in your CMR1 form
It is essential that you fill in your CMR1 form accurately, as any errors could inadvertently lead to a reduction in your practices rent reimbursement or delay the process.
Follow these simple steps to avoid the most common CMR1 form mistakes;
Check all reviews are up to date – if you have not completed a CRM1 form for more than one review date, make sure you fill out and file a separate form for each review date. This will ensure that your surgery is assessed for each three-year review period.
Complete every section – thus avoiding the form being returned and delaying the rent review process.
Include improvements to the practice – regardless of how minor you believe them to be, any improvements to the practice could result in an uplift in your practices rent reimbursement.
Include all funding received for improvements and extensions – it is paramount the total cost of the work, including any funding and the practice contributions, are accurately input.
Include all car parking spaces – make sure your total in section 7, includes; patient, accessible and staff. A common mistake we see, but one that will make a difference.
Include all rooms and usable spaces; this includes toilets, store cupboards, lofts and basements. Any space not included might not be assessed.
Ensure you list each room’s usage for each session – use the designated numbers (1 to 4) to denote the room’s usage if you leave a session empty it’s automatically classed as vacant. Filling out this section thoroughly means all of your surgery will be assessed.
Private and non-contracted use (including sessional use for a service charge)
This is an extremely complicated area and we suggest you seek specialist advice to discuss the specific circumstances at your practice.
GP Surveyors are here to help
If you have any further questions regarding your CMR1 form or would like help completing your form, just get in touch and one of our team will be happy to help.